5 things to consider before writing your next Job Specification
Writing a detailed Job Specification is an essential part of opening any new vacancy. Although there are countless tutorials online stating exactly what should be included in regards to skills, experience, educational requirements and responsibilities; it’s equally important to discuss the following 5 things before putting pen to paper:
1. Ensure everyone is clear on the basics: Ensure the budget is signed off by all the relevant parties and make sure you’ve discussed the possibility of a salary increase. You could find your perfect candidate, however they may be looking for a slightly higher salary.
2. Understand the reasons behind why you’re recruiting: What’s the impact of not having this person on your team? How long can you wait before this role becomes essential? Once you’ve identified the possible risks, you’ll have a clear idea of how urgently you’ll need to find this person. This will give you a better idea of start dates, which means you can be completely transparent about the timescale of the recruitment process.
3. Agree on an appropriate interview process: How many interview stages will there be? What kind of tests will the candidate need to complete? Being completely transparent about the process will keep applicants engaged. If appropriate, allow for telephone interviews; due to important commitments a candidate may not be able to attend several face-to-face interview stages.
4. Discuss alternative recruitment methods: Think about the avenues you’ll consider in order to find the right person. Sometimes advertising on your own website may be enough; however you may also need to consider other alternatives. If you’re looking to use recruitment company, ensure they’re knowledgeable in the field you’re recruiting for. Ask to see testimonials from their clients so you get a better idea of whether or not they are capable of filling your position.
5. Finally, think about the required skills and experiences: Now you can finally put pen to paper and highlight the skills required to be successful in this role. Keep in mind that your perfect applicant may not match all the skills you have outlined on paper, therefore think about what opportunities for development you can provide.
Things to keep in mind: Depending on your industry, you could be faced with a very talent short market. Include things like flexible working opportunities to make sure you’re not excluding suitable candidates looking for alternative working hours. Also, jobseekers now value career progression and personal development highly, so think about what you can offer your next potential employee to ensure continued employee retention.
As part of our process at Kyna Associates we discuss and challenge every new vacancy with our clients to ensure that not only do we understand their requirements, but they also have a clear idea of the reasons behind their recruitment needs and the impact this person will have within their business.
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